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Meetings post 6 May 2021

Following the High Court Judgment on remote meetings, the legal position is that local councils now need to meet face-to-face, rather than remotely, and be open to attendance in person from the public.

Any face-to-face meeting should be held in line with restrictions and public health advice in place at the time. So, in practical terms, local councils will have no choice but to control the numbers of people physically in the meeting room at any one time in order to comply with the Government’s Covid restrictions. 

The Parish Council has carried out a risk assessment of its chosen venue which has been shared with the Compliance Manager at Suffolk Libraries and provided all social distancing measures are in place, this will become the Parish Council's preferred venue for meetings of the Council and its Committees. Working groups and informal meetings will continue by remote means where possible.

In light of the risk assessment, it is advised to set out in the agenda the arrangements for safely meeting (for example social distancing, wearing of  face coverings (unless exempt), hand sanitising and other measures) and the number of the public that can be accommodated.

If there is a large influx of the public for a meeting which exceeds the room’s safe capacity as stated on the agenda, then the permitted number of attendees will not be exceeded. The Parish Council will manage this as we would usually any disruptive behaviour or health and safety risks. 

If the assessment is that the room cannot hold a safety meeting and no other venue is available or there is no outside space then, then the Parish Council will take appropriate mitigating actions which may include delaying meetings until after 21 June.

 Please refer to each agenda post 6 May 2021 for details of the venue and any arrangements for safely meeting that have been assigned to that meeting.

 

MeetingAs soon as it is safe and appropriate to do so, the Council will meet every two months in the Village Hall, Church Road, Lindsey with additional meetings being held following notification.

Each meeting commences promptly at 7.30pm in the Village Hall unless otherwise informed.

Minutes and appendices from previous meetings can be found within the folder entitled Past Minutes,

Schedule of Meetings for full Parish Council for 2020 - 2021:

Wednesday 20 May 2020 - Annual Parish Meeting & Annual Parish Council Meeting - in accordance with legislation both of these meetings have been cancelled for the year 2020. Instead they will take place in May 2021.
Wednesday 21 May 2020 -  Parish Council  - via Zoom Videoconferencing Platform
Wednesday 8 July 2020 - Parish Council - via Zoom Videoconferencing Platform
Wednesday 9 September 2020 - Parish Council - via Zoom Videoconferencing Platform
Wednesday 11 November 2020 - Parish Council - via Zoom Videoconferencing Platform
Tuesday 1 December 2020 - Parish Council - via Zoom Videoconferencing Platform
Thursday 17 December 2020 - Parish Council - via Zoom Videoconferencing Platform
Wednesday 20 January 2021 - Parish Council - via Zoom Videoconferencing Platform
Wednesday 10 March 2021 - Parish Council - via Zoom Videoconferencing Platform
Thursday

25 March 2021 - additional meeting for Planning Matters - Parish Council - via Zoom Videoconferencing Platform

Thursday

6 May 2021 - Annual Meeting of the Parish Council - via Zoom Videoconferencing Platform

Thursday 3 June 2021 - Additional Parish Council Meeting to discuss Planning Matters - Village Hall, Church Road, Lindsey
Wednesday 14 July 2021 - Parish Council - Village Hall, Church Road, Lindsey
Tuesday 3 August 2021 - Additional Parish Council Meeting for Planning Matters - Village Hall, Church Road, Lindsey
Wednesday 15 September 2021 - Parish Council - Village Hall, Church Road, Lindsey
Wednesday 10 November 2021 - Parish Council - Village Hall, Church Road, Lindsey

Members of the public are invited to attend each meeting and time is set aside for a public forum during which issues relating to the village can be brought to the Parish Council's attention.

Notice of all meetings and agendas are, due to COVID-19, only being uploaded to this website.

Members of the public wishing to attend and speak at the virtual meetings should contact the Clerk.

All should be reminded that any Parish Council meeting or committee meeting may be filmed. A person may not orally report or comment about a meeting as it takes place if he/she is present at the meeting of a Parish Council or its committees but otherwise may:

 a) film, photograph or make an audio recording of a meeting;

 b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;

 c) report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting.

District Councillor Leigh Jamieson and Suffolk County Councillor James Finch attend meetings regularly keeping the Parish Councillors informed at both District and County level.