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Annual Parish Meeting Minutes

Picture of an Annual MeetingAll Parish Councils in England are required by law to hold an Annual Parish Meeting between March 1 and June 30 each year. The meeting allows the Parish Council and local Community Organisations to explain what they have been doing over the past year and what plans they might have for the coming year.    It is also the forum for electors to have their say on anything which they consider is important to the people of the parish.

In law a Parish Meeting consists of the local government electors of a parish (s.13 of the 1972 Act) and the purpose of the meeting is to discuss parish affairs (s.9 of the 1972 Act). 

Anyone may attend but only registered electors may vote on topics that require a vote. An elector may also make suggestions and comment on anything pertinent to the people of Lindsey - this will be welcomed and it is the whole purpose of the meeting.  Normally the Chairperson of the Parish Council will chair the meeting otherwise the meeting will elect a Chairperson from among those electors present.   It is also usual for Parish Councillors to attend and speak as necessary but the purpose of the meeting is to enable the electors to have their say. Councillors will listen and as electors themselves, also have the opportunity to raise questions and make comments if they wish.

A written record of the meeting will be taken and presented at a future meeting of Parish Council for their consideration. Part of this report will form the Annual Report reproduced within the page entitled Annual Reports

Annual Parish Meeting 2022 - Wednesday 11th May 2022 commencing at 7.00pm in the Village Hall, Church Road, Lindsey

To access the agenda for this meeting please use this link or email the Clerk to the Parish Council for further details.

Annual Parish Meeting 2021 - Wednesday 28 April 2021 commencing at 8.00pm via the Zoom Videoconferencing Platform.

Councils are required by law to hold an annual assembly of each parish between 1 March and 1 June. While these were excused or could be delayed in 2020, that is not the case in 2021. The Parish Council for Lindsey, using the 2020 Regulations (which are still in force until 6 May 2021), will be holding its Annual Parish Meeting for the year 2021 by remote means - the Zoom Videoconferencing Platform.

Annual Parish Meeting 2020

The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) come in to force on 4 April. Broadly speaking, the 2020 Regulations enable local councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May next year. They also remove the requirement to hold an annual meeting. The 2020 Regulations apply to local council meetings, committee and sub-committee meetings in England. Separate legislation is anticipated for Wales.

The COVID-19/ Coronavirus pandemic and the unprecedented in peacetime Government measures in response to the crisis (e.g. prohibitions on gatherings, social distancing, self-isolation and shielding of those deemed to be the most vulnerable) have meant that the requirement for local authorities to hold public meetings in person with all members present in one place cannot be met. The statutory requirements for meetings are mainly contained in the Local Government Act 1972 (“the 1972 Act”) and the Public Bodies (Admission to Meetings) Act 1960 (“the 1960 Act”).

Regulation 3 pf the above act provides clarity that parish councils in England are included within the definition of “local authority” in the 2020 Regulations. Parish meetings are not included within the definition and, as such, there is nothing permitting them to meet remotely. In NALC’s view, the current Government guidance means that parish meetings should not take place in person, including the annual meeting of the electors.

With the above guidance in mind, the Parish Council did not hold its Annual Parish Meeting between 1 March and 30 June in the year 2020. 

Annual Parish Meeting 2019

The Annual Parish Meeting for 2019 took place on 15 May 2019  at 7.00pm in the Village Hall, Church Road, Lindsey. All residents in Lindsey were invited to attend and the draft minutes are available to download by looking in the folder at the bottom of this page.